Job Opening: Office and Communications Coordinator

Job TitleOffice and Communications Coordinator
Reports ToExecutive Director
Employment DatesYear-round, part time (20 hours/week); flexible seasonal hours available
Salary Range$15.50/hour, plus year-round, part-time benefits package

At this time we are no longer accepting applications for this opening.

Job Purpose

The Office and Communications Coordinator supports the work of the finance, business operations, and office management functions and acts as the first line of communication with the public at the Museum. This position handles a range of responsibilities associated with finance, office management, and public communications, with a focus on bookkeeping and scheduling. The position reports directly to the Executive Director and works collaboratively with all Museum departments, specifically with the Business Manager. The ideal candidate can handle a wide range of assignments; ensure sensitive material is kept confidential; and is willing to be flexible in their responsibilities.

Duties and Responsibilities

  • Office Management
    • Manage office supplies and mailing, including checking the mail and registering check receipts
    • General office support for Museum staff
    • Staff support for shared communications platforms (including Zoom, Survey Monkey, and Cognito Forms)
    • General support for Executive Director as needed, including scheduling and meeting preparation
  • Public Inquiries and Communication
    • Answer the phones, check voicemails, reply to visitor/public queries and/or direct communications from the public to the relevant staff at the Museum – Manage account and requests
    • Support Museum special events as needed, including rowing races, weekend programs, and collaborative events with Basin Harbor as needed
  • Bookkeeping
    • Basic Quickbooks entries from:
      • Online donations from Square and/or Little Green Light
      • Donations
      • Deposits
      • Entering and paying bills
      • Entering other Square transactions
    • Basic Quickbooks reporting
    • Museum store/QuickBooks reconciliations
  • Museum Online Store
    • Trained in the Museum’s on-site store to cover lunch breaks and days off for Gateway staff
    • Manage online store transactions and shipping

Qualifications, Skills, and Attributes

  • Office management experience (1-3 years)
  • General knowledge or willingness to learn basic bookkeeping and Quickbooks
  • Previous experience with Square, Stripe, or other online credit card payment processing company preferred
  • Previous experience with online forms system preferred
  • Proficiency in Microsoft Office and working knowledge of database and spreadsheet programs
  • Highly organized and detail-oriented
  • Able to multi-task and navigate multiple deadlines and work schedules
  • Excellent time management skills and ability to prioritize
  • High attention to detail and ability to multitask
  • Outstanding written and verbal communication skills
  • Enthusiasm for Lake Champlain, its history, and its future

How to Apply:

At this time we are no longer accepting applications for this opening.

Equal Opportunity Employment: Lake Champlain Maritime Museum provides equal employment opportunities to all employees and applicants for employment. The Museum prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.